The Accounts Receivable Specialist will assist in ensuring that the company receives payment for goods and services offered to clients.

ESSENTIAL DUTIES & RESPONSIBILITIES

Prepares, posts, verifies and records customer payments and transactions related to accounts receivable.

Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.

Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent account holders to request payment.

Creates reports regarding the current status of customer accounts as requested.

Researches customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.

Collaborates with the CFO to reconcile accounts receivable on a periodic basis.

Assists in generating monthly billing statements based on the general ledger.

Copies, files, and retrieves materials for accounts receivable as needed.

Relays changes of information to appropriate employees.

Performs other related duties as assigned.

KNOWLEDGE, SKILL & ABILITIES

Excellent verbal and written communication skills.

Proficient in Microsoft Office Suite or related software as well as other accounting software programs.

Ability to operate related office equipment, such as computers, 10-key calculator, and copier.

Ability to work independently and in a fast-paced environment.

Ability to anticipate work needs and interact professionally with customers.

Excellent organizational skills and attention to detail.

QUALIFICATIONS

High School diploma or equivalent

At least two years of related experience required

Computer skills, with working knowledge of the primary Microsoft Office programs

Able to sit at a desk comfortably while working at a computer, for extended periods of time

Preferred familiarity with commercial HVAC, Plumbing, and Electrical systems and equipment